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RBMS Part-time Program Coordinator 7/10/2023

We have a job opening! If are passionate about downtown Rehoboth Beach and would like to work with an amazing team, don't hesitate to apply NOW for our Program Coordinator position.

Submit cover letter and resume, or if you have any questions, to Executive Director Dan Slagle at


RBMS Program Coordinator Position

Who Are We?

Rehoboth Beach Main Street, Inc. is a 501(c)(3) nonprofit organization dedicated to supporting downtownRehoboth Beach businesses through partnerships that strengthen and unify the community. RBMS is a volunteer-driven organization composed of downtown businesses, residents, and visitors, and has been a part of the Rehoboth Beach community for more than two decades. As an accredited affiliate of the National Main Street Center’s Main Street America program, we embrace the objective of successful economic revitalization through targeted economic development strategies. RBMS Program Coordinator Requirements A minimum of two years of work experience in a ProgramCoordinator (contractor or staff) position or two years of experience in a closely related administrative/managerial role. Experience with not-for-profit businesses is a plus. The Program Coordinator should have excellent problem-solving ability, solid customer service experience, and interpersonal relationship-building skills as well as written and verbal communication skills. The contractor must be proficient with Microsoft Office Suite (Word, Excel, PowerPoint) and have a working knowledge of or willingness to learn the App. The contractor shouldhave a demonstrated ability to organize officetasks and schedules and work well in a public setting. The ability to work effectively in a team setting is essential. Description of Part-TimeProgram Coordinator Contract Position

Duties, Supervision, and Compensation. The Program Coordinator is a part-time contract position of approximately 18 hours per week. The work location is the RBMS office at 509 Rehoboth Avenue, Rehoboth Beach, DE 19971. The contractor will report directly to the Executive Director. Internal interaction will involve members of the Board of Directors and various RBMS committee members. Payment for services will be commensurate with experience and abilities, payable monthly in arrears. The contractor will prepare a weekly summary, which includes work description and weekly number of hours worked. The weekly summary will be emailed to the Executive Director (Dan Slagle), RBMS President (Dick Byrne), and RBMS Board Secretary (Jerry Filbin) at the end of each week but not later than the beginning of the next business day.

Maintain current member database. The contractor will maintain RBMS’s membership list using the commercial software application. This database captures the level of membership as well as contact and website information and catalogues members by business sector. The application database also tracks delivery of membership benefits to individual members over the course of the year. In general, the database is updated weekly. The contractor will be trained by the Executive Director and designated RBMS volunteers to use this database tool. The contractor will be expected to generate membership reports for use by the Executive Director, the Board, and Ambassadors to members on a regular basis.

Manages correspondence for Rehoboth Beach Main Street. The contractor will work with the Executive Director and committee chairs to develop and maintain lists of members, sponsors, and contributors (including in-kind or monetary donation amounts) and their contact information. The contractor will be responsible for sending acknowledgement/recognition letters regarding contributions, including certification of tax-deductible donations. Communication-Related Responsibilities. The contractor will, among other things: ● work with the Executive Director and Chair of the Communications Committee to create press releases and other information materials; ● be responsible for scheduling appointments for in-person/Zoom media interviews for the Executive Director or other senior officials of RBMS; ● monitor social media and RBMS website queries and volume; regularly review the website to ensure that all current members are included on the website with text or images and text, per their level of membership, and that non-renewed members are deleted from the website; attend committee meetings as a nonvoting member and serve as notetaker when requested by the committee chair; and assist the Executive Director in preparation and transmittal of Constant Contact blast-email promotions for events, campaigns, and member information.

Scan and archive newspaper articles/social media on RBMS and its members and activities. The contractor will create an archive database for our existing paper copies of news stories as well as social media (e.g., Facebook, Instagram) and consistently updatethe database with new and current information. This will also requirecreating an indexing system for the collection that is easily searchable and can be updated by volunteers/staff.

Create and maintain a monthly inventory of vacant downtown commercial properties. The contractor will use the internet and personal site visits to the commercial district to identify and photograph vacant commercial properties not less than two times per year. The information will be used to update our list of available commercial properties with location, total square footage, lease cost per square foot, and contact information of property owner or leasing agent.

Contacts with non-member businesses. At the direction of the Executive Director, the contractor will:

● contact non-member businesses;

● email them materials about RBMS and our missionand events; and

● arrange meeting opportunities for the Executive Director and schedulesuch meetings.

Other duties and responsibilities:

In the absence of the Office Assistant, answer the telephone and respond to inquiries or direct callers to the appropriate city department, agency, or other entity/person for assistance.

The contractor will also support other RBMS activities and operations as directed by the Executive Director from time to time.

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